Enrolment to Admission: a smooth transition for your new families

They said yes! It’s great when parents decide to enrol in your school, and you decide to accept them. Satisfaction all around.

Now comes the time when all the effort of finding and enrolling the student, engaging the parents and establishing good relationships is on the line – the handover to the rest of the school – administration, finance, sports and teaching faculty and more.

You’ll know that the admissions phase, introducing the family to a myriad of school systems, isn’t always straightforward. FUJIFILM Business Innovation Australia is here to help you ensure that the seamless enrolment experience doesn’t stop at the ‘welcome handshake’ stage.

Admission, which can happen straight away or long after the marketing and acceptance stage, is critically important for seamless integration into the school. It can make or break the budding school/parent relationship. This next phase introduces new families to the school’s people, activities, and services. Typically, this involves digital or print-based communications and plenty of detailed information flowing both ways.

We’ve been partnering with Australian schools for decades, not just with print requirements but also with services. We aim to show you how we can ease the administrative burden and parental frustration around those processes and workflows to improve all stakeholder experiences at any stage of the student lifecycle.

Take advantage of automation

We’re big fans of emerging automation and AI technology. We stay at the leading edge to bring the best systems to our schools so that they don’t need to reinvent the wheel to design and implement more efficient workflows and processes.

FUJIFILM Business Innovation Australia’s DigiComms Packages, working together with our workflow processes, helps schools deliver what most parents expect - a streamlined experience. That is, not having to answer the same questions repeatedly, fill out never-ending forms, or explain themselves to many different parties while getting their children integrated into the school. On the school side, staff save time and administrative effort since correct, complete data is easily integrated into the school’s management and teaching/learning systems. Details are accessible anytime, anywhere.

DigiComms Packages

It can be a waste of resources and time to flood parents ahead of time with reams of information they don’t need or want at that moment. (How many parents actually sit down and read through the Parent Handbook and school policies at the beginning of the year?) Conversely, when it’s critical, getting your message heard is non-negotiable. Communications need to stay relevant, purposeful and simple to engage with.

DigiComms purpose-based packages are just what today’s busy parents need – and no more. They cover information gathering, interaction and outcomes for common school processes like:

• Digital Data Validation pack – maintaining correct student records and communication preferences
• Critical information pack – when you need to know important information is received
• Switch to digital pack – leading the community to the online environment
• Event and award pack – fully personalised for event promotion, engagement and transactions

These solutions give schools a choice for effective audience connection. Our DigiComms packages can be deployed and managed by our team of experts on a project basis. Or for more regular communications, your staff can send directly from your cloud-based portal, securely hosted here in Australia. Each package is simple to execute and provides you with the response data to track and measure success.

You can learn more about our DigiComms packages by visiting our dedicated webpage.

Workflow Automation

Today’s school back-office team routinely manages more with less staff, more students and growing demands like added communication channels and regulatory compliance. Efficiency is increasingly critical to managing workloads and staff morale while reducing operational expenses.

No matter what stage your school is at in transitioning to fully digital enrolment workflows, we can help you automate your workflows and forms – creating a better experience for students, parents and your teams.

By moving to smart forms and automating your workflows you can:

• Create a streamlined, minimum-hassle experience for school staff and new parents
• Introduce a more personalised approach, with reduced unwanted information
• eliminate incomplete or incorrect form-filling
• Increase accessibility and flexibility, with forms accessed from any device at any time
• Incorporate e-signature capabilities, removing the need to print, sign and scan and re-send forms
• Provide instant updates into all school management systems
• Integrate with school payment systems

You can get started by speaking with one of our education specialists, who can work with you from end to end to ensure your workflows are tailored to your school’s systems and people, with support when and where you need it.

Finding suitable families, and then enrolling and admitting new students is complex and time-consuming. But it doesn’t need to be the source of more paperwork, more errors or more time curating detailed information.

We draw on our combined experiences working with over 3,000 education institutions in managing information flow and processes. We understand schools from enrolment to graduation, and beyond, so we know we can help you make the most of cost-effective, compliant and secure technology. Use your time to do what you do best – connect with and welcome, great families and deliver quality education.

Contact our education specialists or call us on 13 14 12 to learn more about improving and smoothing your enrolment and admission workflows.